Privacy

About this policy

This policy describes how we collect and handle your personal information in accordance with our legal obligations, including under the Privacy Act 1988 (Cth).

References in this policy to “we”, “our” or “us” mean Novocastrian Wind Pty Ltd (ACN 643 655 574) and our related companies identified in section 13.

You should read this policy alongside any privacy or collection notice / statement that we provide to you.

We’re here to help. Get in touch.

You can get in touch with us about the way we handle and safeguard your information.

If you want to:
	ask questions
	update your information
	register a concern
	opt out of marketing
	anything else…
please contact our Privacy Officer at: Email: info@novocastrianoffshorewind.com.au

What personal information do we collect?

The table below identifies the types of personal information we may collect and hold about you. You do not have to provide us with your personal information, but if you choose not to, we may not be able to engage with you, purchase your services or provide you with our services.

Type of personal information	Examples of the kinds of personal information we may collect
Your contact and personal details	This includes your name, address, age or date of birth, postcode, phone number, email address, and employment details.
Payment information	This may include your credit card or bank account details.
Interaction information	Information we collect through our interactions, including: when you visit or call us, which may include telephone and video/CCTV recordings and your photograph; information you provide when you give us feedback or participate in surveys or competitions; information we collect through your use of our products or services or delivery of products and services to us; and any other information you provide to us.
Government issued identifiers and identification documents	Government issued identifiers and identification documents, which may include your tax file number, Medicare card, passport or drivers licence or any other local or foreign government issued identity documents.
Sensitive information	We may collect and handle sensitive information about you where you have provided your consent or where we are required or authorised under law to do so, such as: any pre-work health screening checks; any health information you provide when accessing our sites or which we collect if there is a safety incident; andother sensitive information including your criminal history, racial or ethnic origin, religious or philosophical beliefs, sexual orientation and any trade union membership collected during the recruitment process, or in the course of your employment.
Information collected for recruitment or employment purposes	When you apply for a job or position with us, we may collect information relevant to your potential working relationship with us, including your name, contact details, working history and relevant background and records checks (including information about your educational and social circumstances).
Other personal information you provide us	We may also handle personal information you provide to us through our interactions with you from time to time.

How do we collect your personal information?

We mostly collect your personal information directly from you, but we may also collect your information from third parties.

We primarily collect your personal information directly from you, for example when you:

• engage with us to provide us with products or services;
  • engage with us to purchase products or services;

• communicate with us through any means (eg email, telephone, chats or via social media platforms); or
  • interact with our websites, services, content or our marketing and promotional activities (including when you register as a supplier or for e-news and project updates, via our website).

We may also collect information about you from our related companies, third party service providers and other organisations that we partner with. This may include:  

Type of person	Further detail
Your representatives	Any persons you have appointed as your representatives, such as your legal adviser, guardian or those holding your power of attorney.
Our third party service providers	Any of our service providers, including providers of data related services.
Our related companies	Our employees, contractors and related companies including our parent companies and joint venture partners.
Legal / regulatory agencies and bodies	Law enforcement, dispute resolution, statutory and regulatory bodies.
Publicly available sources	Including through LinkedIn.
Industry bodies	Industry bodies and other groups that we are a member of and/or participate in.
Information collected for recruitment or employment purposes	When you apply for a job or position with us, we may collect information about you from relevant third parties who can assist us in our assessment of your suitability for a role, including any recruitment consultant, your previous employers, referees and CV checking agencies. If you are an employee or former employee please also refer to section 12.

How do we use your personal information?

We use your personal information to enable us to conduct our business.

We may collect, hold, use and disclose your personal information for the purposes set out in the table below. We will only use your sensitive information for purposes you have consented to, or where we are authorised, or required, by law to do so.

Purpose	How we use your personal information
Engage with you as our contractor / service provider	To engage with you in connection with products or services you provide to us, including to: enable your access and use of our systems and facilities; and communicate with you, such as answering your queries and other administrative related information.
Engage with you as a customer	To provide you with, and manage the products and services you have with us, including to: enable your access and use of our systems and facilities; and communicate with you, such as answering your queries and other administrative related information.
Improve our business	To design, improve and manage our business and your experience, including research and marketing activities.
Data analytics	To carry out data analytics activities to help us personalise your experience, develop insights, enhance our products and services and better understand your preferences. As part of these activities, your personal information may be disclosed to third parties and aggregated with other information sources about you (eg public data sets or other information held by third parties).
Comply with our legal obligations	To comply with laws and assist government or law enforcement agencies where we are required or authorised to do so.
Manage security and risk	To manage our security and risks, such as: monitoring our physical properties to ensure the safety of our people, suppliers and others; andsupporting the management of our information security and network procedures to prevent cyber-attacks, unauthorised access and other criminal or malicious activities.
Sales or acquisitions	To support any changes to the ownership of assets or our business, such as in connection with actual or potential divestments, acquisitions, restructures, investments or sales.
Engage with our related companies	We may share your personal information with our related companies (including those companies set out in section 13) in the course of running our business and managing our joint venture arrangements (including where those entities may support our business functions).
Information collected for recruitment or employment purposes	If you apply for a role or position with us, to determine whether to make you an offer of employment or engage you under a contract including to contact you when we need to tell you something important about your prospective employment/engagement or request additional information.
Other purposes	We may also use your personal information for any other purposes identified at the time of collecting your personal information.

How do we use your personal information for marketing, and how do you opt-out?

We may use your personal information for marketing purposes, but you can opt-out at any time.

We may send you marketing and promotional messages and other information about products and services or opportunities that may be of interest to you, including information sent by, or on behalf of, our related companies or business partners. This may take the form of emails, telephone calls, SMS, mail or other electronic means including advertising on social media platforms and websites operated by us or third parties.

If you do not wish to receive direct marketing from us, you can manage your marketing preferences through the unsubscribe facility in the relevant message, through your account on our website, or by contacting us (see section 2).

Who do we share your personal information with?

We may share your personal information with the parties identified in the table below.

Type of party	Description
Within our business and with our related companies	Our employees, contractors and related companies including our parent companies and joint venture partners.
Third party suppliers	Our third party suppliers and service providers that help us deliver our services.
Your agents and representatives	This includes specific third parties authorised by you to receive information held by us, such as your employer to verify your employment status or a referee.
Persons authorised by law	This includes government agencies, regulatory bodies and law enforcement agencies, or any other person as required, authorised or permitted by law.
Persons with an interest in our business	Anyone to whom our assets, businesses or securities (or any part of them or an interest in them) are transferred (including their advisers and representatives).

• We don’t share your sensitive information with unrelated third parties without your consent or unless we are authorised, or required by, law to do so.

Do we store or share your personal information outside of Australia?

We may disclose your personal information to recipients outside of Australia for the purposes referred to in this policy, including to: Norway, South Korea, the United States of America, the United Kingdom and Singapore.

Cookies

We use cookieson our website to track your website usage and remember your preferences.

Cookies are small files that store information on your computer, mobile phone or other device. We may use cookies to collect information directly from you when you interact with us through our website to personalise and improve your experience engaging with us. For example, we use Google Analytics cookies to track site traffic and how you use and interact with us on our website.

You can configure your internet browser to accept all cookies, reject all cookies or notify you when a cookie is sent. If you refuse the use of cookies you may not be able to access the full functionality of our website. Please refer to your internet browser’s instructions or help screens to learn more about these functions.

How do we store and protect your personal information?

We take a number of measures to keep your personal information safe.

We hold most of your information in electronic systems and databases operated by us or our external service providers. Some information about you may also be recorded in hard copy form.

Our website and our working environment are built with integrated physical, electronic and managerial processes designed to safeguard your information and protect it from misuse, interference loss and unauthorised access, modification or disclosure.

We aim to only keep your personal information for as long as we need it or are lawfully required to keep it. When we no longer need information, we take reasonable steps to destroy or de-identify it.

What are your rights in relation to your personal information?

You have rights to access, correct and complain about our use of your personal information. Contact us to exercise these rights.

Here are the things you can ask us to do in relation to your personal information at any time.

Category	Details
Access	You can request a copy of your personal information.
Correct	You can ask us to correct or update your personal information.
Complain	You can express your concerns or complaints to us about your privacy or the way we are handling your personal information.

You can contact us using the details set out in section 2.

When you contact us in relation to your personal information, please include your name and contact details (such as email address and phone number) and clearly describe your request or complaint. We may need to verify your identity before we can process your request. 

1. Access and correct requests

We try to respond to your access or correction requests within 30 days of your request. If it will take longer than this, we will let you know.

• Where we are not able to fulfil your request to access or correct your personal information for a legal or other reason, we will let you know why.
• Complaints

Unless there are exceptional circumstances, we will formally respond to your complaint within 30 days. If it will take longer than this, we will let you know.

If you’re not happy with the way we handle your query or your information (including our response to your request to access or correct your personal information), you have a right to lodge a complaint with the Office of the Australian Information Commissioner (OAIC) – visit oaic.gov.au.

Employees

We are bound by the Australian Privacy Principles contained in the Privacy Act 1988 (Cth). However, those principles do not apply to certain records and practices relating to the employment relationship between us and our current and former employees in Australia. As such, most of the information contained in this Privacy Policy does not apply to how we use and disclose information relating to our current and former employees.

If you are a current or former employee of us or our related companies (including our joint venture partners and their parent companies) we may collect personal information from you as part of our employment relationship. This information may include:

Category	Details
Your general personal information	This includes information or an opinion about you that is reasonably identifiable. For example: your name, address, age or date of birth, contact number, email address and image.
Educational and social information	This includes details of your education, references from your institutions of study, and information relating to your interests and extra-curricular activities. It also includes lifestyle information and social circumstances, for example ‘life events’ such as marriage, divorce, bereavement, or adoption or birth of children.
Sensitive  information	This includes information concerning your health and medical conditions, certain criminal convictions and offences, racial or ethnic origin, religious or philosophical beliefs, sexual orientation and trade union membership.
Financial information	This includes your bank account number, tax identifier and status (including residence status), and credit checks (where required).
Work related information	This includes details of your work history, professional activities and interests, involvement with and membership of industry bodies and professional associations and any personal information captured in the work product(s) you create while employed by us.

If you are a current or former employee and you have any questions in relation to our handling of your personal information, please contact us using the contact information in section 2.

Our related companies

We are a joint venture, and undertake our business with our shareholders and other participants in the joint venture, including:

• Resourceful Advisory Pty Ltd (ACN 146 108 223);
  • PS Energy Advisory Pty Ltd (ACN 160 388 885);
  • Green Tower B.V.;
  • Equinor Australia B.V.; and
  • Oceanex Energy Pty Ltd (ACN 641 687 005).
• Where relevant, our related companies handle your personal information in accordance with their own privacy policies, available on each of their websites.

Things you should know

We may tell you more about how we collect and handle your personal information during our relationship with you.

We may also update our policy from time to time. We encourage you to check our website periodically to ensure that you are aware of our current policy.